Office Assistant/Conference Coordinator

POSITION OBJECTIVES

•To provide administration and support functions relating to clients and services provided by Pyramid Educational Consultants of Australia P/L, and provide direct support to the Operations Director.

RESPONSIBILITES AND DUTIES

1)Client Hosted Workshops (CHW)

•Ensure all client forms are completed by the client prior to the workshop start date and the applicable ones are made available to the presenting Pyramid Consultants
•Manage and coordinate all logistics for CHWs, including, but not limited to final attendee counts, handout materials and product order forms, billing worksheets, and management of client folders

2)Pyramid Hosted Workshops (PHW)
•Liaise and organise PHW venues
•Ensure all PHW forms and service information is made available to the assigned consultants, including but not limited to, Service Information Worksheet, travel details and final counts
•Manage and coordinate all logistics for PHWs, including but not limited to final attendee counts, handouts materials and product order forms, and management of client folders

3)Consultation & Clinical Services

•Ensure all client forms are completed are returned by the client before the service start date and that applicable ones are made available to the assigned Pyramid Consultant
•Manage delivery of materials for all consultations and clinical services
•Manage all client folders and ensure that all service and student forms are filed appropriately

4)General

•Answer telephone queries, and take messages when the Operations Director is absent or busy on other tasks
•Maintain the Client and Services Databases
•Format new workshop handouts
•Maintain the current mailing lists
•Transfer delegate information to the mailing lists on completion of a workshop
•Make and laminate pictures and other therapy materials as instructed by the Operations Director or Pyramid consultant/s
•Other duties as directed by the Operations Director


Telephone
Computer